Syscon Exact Financials
Precision in inmate trust and commissary software is defined by the Exact Financials package from Syscon Justice Systems.
Syscon’s Exact Financials application is a powerful double-entry system that conforms to GAAP standards. With more than a dozen years of successful operation in large complex State and County jurisdictions, Syscon’s Exact Financials meets every test of reliability and data integrity.
Syscon welcomes you to the world of easy and accurate input, task-oriented navigation and instant access to critical data and reports.
Syscon Exact Financials suite of modules help ensure that everything an offender should pay—debts, fines, restitution, Pay-for-Stay charges, commissary bills, medical fees and co-pays, supervision fees, etc—will be paid. Extensive and highly flexible obligation tracking and payment plans can be established. Obligations follow an inmate from facility to facility with no additional staff effort. Inmate obligations are fully integrated with comprehensive and industry-leading Inmate Banking, Commissary Management and Inmate Payroll functionality.
Syscon’s exact financials brings enhanced performance to every aspect of inmate financial management, to provide your staff with the management, monitoring and auditing tools they need to help them do what they do best.
Available Modules
Trust Accounting // Powerful GAAP-compliant accounting software developed exclusively for correctional use. Agencies have a wide degree of flexibility in the set up and administration of their trust accounting systems, including complex obligation calculation logic. Multiple sub-accounts can be created (eg., spending, savings, gate accounts, etc.) to reflect different ways of managing funds. The Trust Accounting engine is the backbone of the Exact Commissary and Exact Inmate Payroll modules.
Commissary // The Commissary module can manage both centralized operations and stand-alone canteens. The system performs checks for restrictions and processes inmate purchases in real time. The Commissary module provides institutions with a canteen operating system that is fully integrated with the Trust Accounting module. The agency can process inmate purchases in real-time via direct debits to individual inmate’s trust account (or process credit refunds). Commissary management personnel can access relevant inmate data, such as indigent status, availability of funds to cover purchases, sanctions that deny commissary access, purchasing limits for certain items, diet restrictions, prohibited tobacco sales, etc.
Inventory Control // The Syscon Exact Commissary module administers inventory control, allowing for the production of accurate financial statements on demand. The module also controls inventory, through a perpetual inventory system that continually tracks the precise number of units of each product. Inventory is valued at average cost.
Inmate Payroll // The Payroll module calculates wages for inmate work programs, automatically credits the relevant trust accounts, and makes tax deductions as required. The module allows for pay differentials among inmate workers. The formula for calculating wages is modifiable to account for different methods of wage calculation. Modifications include: daily or hourly wages, wage amount per unit, frequency of payroll calculation, standard number of hours in a payroll period, pay ranges and special compensation levels (regular, overtime, sick, etc.).
Security // The system establishes a clear audit trail of both dollars and goods through printed documentation of every transaction with on-demand preparation of financial statements. Community
Financials // The Syscon Exact Community Financials module is a fully comprehensive, GAAP-compliant double-entry accounting system. This module tracks all non-incarcerated offender financial obligations (and those inmates with external obligations) and is entirely flexible in its handling of cash receipts and cash disbursement. The Community Financials functionality includes the recording and tracking of all court-ordered payments, fines, cost-of-supervision invoices, etc. levied against a client in the probation system.
Reports // The Syscon Exact Financials system comes complete with a full range of standard accounting and auditing reports. Customized forms and reports are a snap.